An order that lives in a chat thread is easy to get wrong. The customer said “navy” but meant royal blue, the sizes changed twice, and nobody remembers if digitizing was included. A one-page order form fixes most of that, because the customer approves exactly what you are going to stitch.
What the form covers
- Customer and dates: who ordered, how to reach them, when it is due and how it is delivered.
- Garments: type, color and quantity per size.
- Design: name, placement, size, thread colors, the stitch count if you know it, whether the customer supplies the garments and whether the design needs digitizing.
- Price: price per piece × quantity, digitizing, setup, other charges, total, deposit and balance.
- Approval: the customer signs that the design, placement, colors and quantities are correct before you start.
The form
Press the button to print it or save it as a PDF. Only the form is printed.
Embroidery order form
Shop: ____________________Order no.: ________
Customer
Name:
Company:
Phone / WhatsApp:
Email:
Order date:
Due date:
Delivery / pickup:
Items
| Garment | Color | XS | S | M | L | XL | 2XL+ | Qty |
|---|---|---|---|---|---|---|---|---|
Design
Design / logo name:
Placement (left chest, cap front, back…):
Size (width × height):
Thread colors:
Stitch count (if known):
Customer supplies garments? ☐ Yes ☐ No
New design (needs digitizing)? ☐ Yes ☐ No
Price
Price per piece × quantity:
Digitizing:
Setup:
Other charges:
Total:
Deposit paid:
Balance due:
Notes
Approval
I have reviewed the design, placement, colors and quantities. Embroidery starts after approval and deposit.
Customer signature and date:
Tips for using it
- Get the approval and the deposit before you hoop the first piece. It is the simplest protection against an order that changes halfway.
- Write thread colors by number from your thread chart, not just by name.
- Agree on the size in inches or millimeters. “Small logo on the chest” means something different to every customer.
- Fill in the price section with real numbers. The pricing calculator works out the price per piece and the order total, including digitizing and setup.